Office Manager/Financial Coordinator
Job Summary:
Responsible for all bookkeeping, financial records, state legislative reporting, accounts receivables/payables, payroll,
reconciliation of all bank statements and prepares all financial reports. Works closely with the Executive Director on
fundraising events, donor acknowledgements, thank you letters, and grant programs. Accurately records all financial
transactions for the organization for the various programs using QuickBooks software.
Specific Duties Include (not limited to):
● Manage the day-to day financial operations using QuickBooks online
● Reconcile and close month/year and create financial reports to present at monthly Finance Committee and
board meetings
● Manage all payroll (TriNet) and employee relation matters including timesheet verifications from program
directors and inputting, mileage, participation in benefits, on/off boarding.
● Manage and prepare necessary documents for the annual audit and state compliance reporting (Take Stock in
Children-Quarterly; License for Learning-annually)
● Assist Executive Director with program tracking, and fundraising events as needed (i.e. silent auction, recording
donations, ticket sales, event planning and other duties as assigned)
● Supply Ordering and various other purchases.
● Ability to streamline and maintain all operating databases (Donor Perfect, QuickBooks, TriNet)
View full job description here
Events and Community Outreach Internship
Position Summary
The Events and Community Outreach Intern will work closely with The Foundation’s Director of Programs to help with the planning and execution of special events, community engagement efforts, social media management, graphic design work, mailings, and donor relations.
Education
This position is geared toward a junior or senior attending the University of Florida.
The major duties and responsibilities of this position include:
∙ Shadow Foundation Staff
∙ Assist in planning and execution of major fundraising events and activities, along with community events and workshops, which includes monitoring RSVPs, taking photos, and helping to make sure things run smoothly
∙ Assist with the donor acknowledgment process
∙ Help prepare promotional materials for solicitation
∙ Plan and manage social media sites and the Foundations website
∙ Assist with mailings
∙ Assist with communication with individual and corporate donors
∙ Assist staff with administrative documentation ∙ Attend staff meetings
Anyone who is interested should send their resume to our Marketing and Events Administrator Kate Clement at conclementka@gm.sbac.edu
Our deadline for Internship inquiries is Monday, November 11th, 2024.